Summary journal entry column descriptions
View the summary journal entry column descriptions
|
Column heading |
Description |
|---|---|
|
Date |
The date of the journal run. |
|
Journal Entry |
ID for the journal entry and the number of transactions included in the summary. You can:
|
|
Status |
Indicates the journal entry status. Possible values:
|
|
Transaction Types Included |
See the tables in the section "Tables for the Transaction Types Included column heading" on this page. |
|
Journal Run |
View the details about the journal run. Click the journal run link, such as JR-00000012. See Journal Runs for more information. |
|
Segments |
Segments on the journal entry. |
|
Accounting Codes |
The accounting codes used for this journal entry. One journal entry can have many credit accounts and debit accounts. View or edit accounting codes details in the chart of accounts. Click an accounting code. See Configure Accounting Codes for more information. |
|
Debit |
Sum of all transactions included in the summary journal entry posted as a debit on the accounting code. |
|
Credit |
Sum of all transactions included in the summary journal entry posted as a credit to the accounting code. |
|
Total |
Sum of debits and credits from all journal entries generated for this accounting period. |
Tables for the Transaction Types Included column heading
The transaction type associated with the journal entry.
The table below describes the various transaction types that are used to generate journal entries. For more information on sample journal entries, see Sample Journal Entries.
| Transaction Category | Transaction Type |
|---|---|
| Billing |
Transactions related to customer invoices, including taxes and adjustments. Select all billing transaction types or select specific transaction types:
The following transaction types are not supported when Multi-Org is enabled. If you need Journal Run reports for these transaction types, ensure you run the Journal Run before enabling Multi-Org.
The following transaction types are only available if you enable the Invoice Settlement feature. The Invoice Settlement feature is generally available as of Zuora Billing Release 296 (March 2021). This feature includes Unapplied Payments, Credit and Debit Memos, and Invoice Item Settlement. If you want to have access to the feature, see Invoice Settlement Enablement and Checklist Guide for more information. After Invoice Settlement is enabled, the Invoice Item Adjustment feature will be deprecated for your tenant.
|
| Cash |
Transactions related to payments and refunds. Select all cash transactions or select specific transaction types:
The following transaction types are not supported when Multi-Org is enabled. If you need Journal Run reports for these transaction types, ensure you run the Journal Run before enabling Multi-Org.
If you enable the Invoice Settlement feature, the Electronic Payment, External Payment, Electronic Refund, and External Refund transaction types will be replaced by the following transaction types: The Invoice Settlement feature is generally available as of Zuora Billing Release 296 (March 2021). This feature includes Unapplied Payments, Credit and Debit Memos, and Invoice Item Settlement. If you want to have access to the feature, see Invoice Settlement Enablement and Checklist Guide for more information. After Invoice Settlement is enabled, the Invoice Item Adjustment feature will be deprecated for your tenant.
If you enable both the Invoice Settlement feature and the Invoice Item Settlement feature, the Electronic Payment, External Payment, Electronic Refund, and External Refund transaction types will be replaced by the following transaction types: The Invoice Item Settlement feature is only available if you have Invoice Settlement enabled. The Invoice Settlement feature is generally available as of Zuora Billing Release 296 (March 2021). This feature includes Unapplied Payments, Credit and Debit Memos, and Invoice Item Settlement. If you want to have access to the feature, see Invoice Settlement Enablement and Checklist Guide for more information.
|
| Revenue |
Transactions related to revenue schedules.
When performing a journal run, revenue event items associated with the "Recognize upon invoicing" revenue recognition rule are excluded from journal entries for few conditions. Also, these items are excluded when the deferred revenue accounting code is the same as the recognized revenue accounting code. So, these revenue event items do not generate journal entries during the journal run process. |
| Unrealized FX Gain Loss |
Transactions related to unreleased FX gain loss. For more information, see Foreign currency gains and losses: Journal entries and Foreign currency gains and losses: Trial balance.
|
If Invoice Settlement Harmonization is enabled, you can see the additional attributes in the select objects.
The following table illustrates the behavior mappings in the harmonization phase of Invoice Adjustments/Invoice Item Adjustments and Invoice Item Settlement/Invoice Settlement:
| Supported Objects | Legacy Invoice Adjustment/Invoice Item Adjustment (IA/IIA) | Invoice Settlement Harmonization(ISH) | Invoice Item Settlement (IIS) | Invoice Settlement(IS) |
|---|---|---|---|---|
| Billing | Invoice Item, Taxation Item, Invoice Item Adjustment (Invoice), Invoice Item Adjustment (Tax), Invoice Adjustment (Invoice Adjustment transaction is deprecated on Production.), Credit Balance Adjustment (Applied from Credit Balance), Credit Balance Adjustment (Transferred to Credit Balance) |
Invoice Item, Taxation Item, Invoice Item Adjustment (Invoice), Invoice Item Adjustment (Tax), Invoice Adjustment (Invoice Adjustment transaction is deprecated on Production.), Credit Balance Adjustment (Applied from Credit Balance), Credit Balance Adjustment (Transferred to Credit Balance) + Debit Memo Item (Charge), Debit Memo Item (Tax), Credit Memo Item (Charge), Credit Memo Item (Tax), Credit Memo Application Item | N/A | Debit Memo Item (Charge), Debit Memo Item (Tax), Credit Memo Item (Charge), Credit Memo Item (Tax), Credit Memo Application Item |
| Cash | Electronic Payment, External Payment, Electronic Refund, External Refund, Electronic Credit Balance Payment, External Credit Balance Payment, Electronic Credit Balance Refund, External Credit Balance Refund |
Electronic Payment, External Payment, Electronic Refund, External Refund, Electronic Credit Balance Payment, External Credit Balance Payment, Electronic Credit Balance Refund, External Credit Balance Refund + Electronic Payment Application, External Payment Application, Electronic Refund Application, External Refund Application | N/A | Electronic Payment Application, External Payment Application, Electronic Refund Application, External Refund Application |
| Electronic Payment, External Payment, Electronic Refund, External Refund, Electronic Credit Balance Payment, External Credit Balance Payment, Electronic Credit Balance Refund, External Credit Balance Refund |
Electronic Payment, External Payment, Electronic Refund, External Refund, Electronic Credit Balance Payment, External Credit Balance Payment, Electronic Credit Balance Refund, External Credit Balance Refund + Electronic Payment Application Item, External Payment Application Item, Electronic Refund Application Item, External Refund Application Item | Electronic Payment Application Item, External Payment Application Item, Electronic Refund Application Item, External Refund Application Item | N/A |
Specific to the Revenue Event Item transaction type, it is excluded from the journal entries if the following conditions are met:
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The revenue recognition rule is Recognize upon invoicing.
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Credit is blank, Debit is blank, or Credit Account = Debit Account.