Payment Run use case
When you execute a payment run based on any filter criteria, the resulting selected invoice count may differ from the actual number of invoices.
This is because the selection criteria may not include all the invoices. For example the auto pay option may not be enabled for all the invoices and those invoices are excluded from the selected invoice count.
For example, you may get a count of 38 invoices as selected invoices out of the total 47 invoices if the auto-pay option is disabled.
If you have enabled the auto-pay option, the payments will be collected for those invoices, resulting in those invoices being included in the selected invoices count.
Selected invoices calculation for different scenarios:
|
Scenario |
Electronic Payment |
Total invoices from executing a payment run |
Unapplied Credit Memos |
Unapplied Payments |
Resulting selected invoices |
|---|---|---|---|---|---|
|
Use Case 1 |
Enabled |
100 |
60 |
30 |
60 + 30 + 10 = 100 where 10 is included in the calculation as electronic payment is enabled. |
|
Use Case 2 |
Disabled |
100 |
60 |
30 |
60 + 30 + 5 = 95 where 5 is included in the calculation as one credit memo can be applied to multiple invoices and so it is added to the calculation. |
|
Use Case 3 |
Enabled |
100 |
0 |
0 |
100 where all the 100 invoices are considered and the total count becomes 100. This is because the electronic payment option is enabled. |