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Step 1: GL segments configuration

The screen where you define and manage General Ledger (GL) Segments

The GL Segments Configuration screen in Zuora is where you define and manage General Ledger (GL) Segments , which are critical for creating GL account mappings and ensuring your accounting data aligns with your financial systems.

Overview of GL segments configuration

GL segments allow you to break down your financial data into meaningful categories for accurate reporting and integration with external accounting systems. Each segment represents a component of a GL account string, for example, department, product, and transaction type. The following are the main sections:

  • Segments: Define and manage individual GL segments.

  • Additional Configurations: Specify global settings such as delimiters and default blank segment values.

  • GL Mapping Table: Links segments to GL accounts and provides their respective system identifiers.

Understanding the interface

The table in the Segments section lists all the configured GL segments along with their attributes:
  • Segment Order: Indicates the order in which the segment appears in the GL string.

  • Segment Name: The name of the segment, for example, Invoice Transaction Type, and Product SKU.

  • Segment Source: Specifies the type of source for the segment:
    • Object: Derived from a Zuora object, for example, Invoice, Account, and Product Rate Plan.

    • Constant: A fixed value used for all transactions.

    • Dynamic: Distinct object and field selection for each transaction type.

  • Object: Displays the Zuora object associated with the segment, if the source is "Object".

  • Dynamic: Using the dynamic segment source, you can select the object and field for each transaction type such as invoice item, taxation item, Payment application etc.

  • Constant Value: Displays the constant value, if the source is "Constant".

  • Source Field: Indicates the specific field in the Zuora object used for the segment, for example, TransactionType_c.

  • GL Mapping: Links to the GL account mappings for the segment.

  • Actions: Options to edit or reorder segments.

  • Version: The current version of the segment. Version history records all edits/reordering or removal of segments.