Prepare to close a financial period
Follow these steps to ensure all transactions and events are processed and validated before closing a period.
Complete the following steps to prepare to close a period:
- Ensure that all the unprocessed and error records in the transaction staging table are collected and processed.
- Process the remaining transactions.
- Ensure there is no unprocessed event in the event staging table.
- Run the Event Staging Report to review the records.
- If necessary, run the RevPro3.0 Event Process program to process the events.
- Ensure there is no orphan transaction.
- Run the Orphan Transaction Report.
- If necessary, link the orphan transactions to an existing RC or create a new RC for the orphan transactions in the Workbench.
- Ensure all transactions have SSPs derived and allocations performed.
- Run the SSP Exception Report.
- If SSP is not derived for one or more transactions, create or upload SSPs, or manually update SSPs for the transactions. Then, re-allocate the affected RCs in the Workbench.
- Ensure there is no pending RC approval.
- Run the Approvals Report.
- To approve an RC, log into Zuora Revenue as the approver, and then navigate to Workbench > Approvals .
- Ensure there is no pending RC hold.
- Run the RC Hold/Release Report.
- To release an RC hold, navigate to Workbench > Holds .
- Release the expired POBs by running the RevPro3.0 POB Immediate Release Master program.
- Process the pending release events.
- Run the RevPro3.0 Event Collection Process program.
- After the program completes, run the Events Report and verify the unprocessed events in the event staging table.
- Ensure that the unreleased POBs do not require the manual release.
- Run the Unreleased POB Report.
- If any POB requires the manual release, navigate to Workbench > Revenue Contracts and search for the RC to manually release the POBs.
- Run the POBs Released Report to validate all the POBs that are manually released do not need to be deferred.
- Ensure all the schedules are posted by running the RevPro3.0 Transfer Accounting program.